To conclude, Budget Availability Control for Cost Centers is a new functionality which is introduced with S/4HANA 1909 (On Premise). In the Cost Center Budget Report app, here you can monitor costs and budget, and compare the budget with actual costs and commitments in the budget-carrying cost centers.
The Cost Center Budget Report App provides information about budget, commitments, actual costs, and available budget.
YOU NEED A BUDGET ACTIVATION CODE UPDATE
The Budget availability control starts with the budget maintenance process, runs with each actual cost postings and ends with the analysis of cost and budget.Įnable Active Budget Availability Control.Įnter the Budget Availability Control Profile.ĭisable Lock Commitment Update for all cost centers that are budget-carrying cost centers or that are assigned to budget-carrying cost centers. Then, you can activate Budget Availability Control for these cost centers in the Manage Cost Centers Fiori app. To control budgets in your cost centers, you need to assign this profile to cost centers. In this step, you specify for each category, whether availability control or budget consistency checks are performed for budgets stored in that category.Īssignment of Budget Availability Control to Cost Centers (Master Data) You can add as many categories as you need. In this step, you create categories for planning. Maintain Category Planning and Define Budget Checks for CategoriesĬontrolling -> General Controlling -> Planning -> Maintain Category for Planning If this tolerance limit is exceeded, an error message appears and commitments, such as purchase orders or purchase requisitions, can’t be posted. In this case, assign an error message to the budget tolerance limit. However, you might want to prevent the creation of purchase orders or requisitions when a budget tolerance limit has been exceeded. When you assign a warning to a budget tolerance limit, the budget can still be used even after the tolerance limit has been exceeded. Then, you specify the budget currency type, account groups, tolerance limits for budget usage, and the appropriate system response. You can create multiple budget availability control profiles and assign these profiles to cost centers that are budget relevant. Tolerance limit can be maintained for all activity types or individual activity type (PR, PO,HR Pay roll, Concur Exp etc.,) If the tolerance limit has been reached, either a warning or an error message appears. When you define a budget tolerance limit, you also assign a message type to it. The Tolerance Limits for the budget usage rates are maintained for each activity group.
The Account Groups represent the groups of accounts/cost items, which are considered for the budget availability control.
YOU NEED A BUDGET ACTIVATION CODE CODE
The Budget Currency Type can be used either Company Code Currency or Global Currency Maintain Budget Availability Control for Cost CentersĬontrolling -> cost center accounting -> Budget Management ->Maintain Budget Availability Control for Cost Centers To control a cost center budget, you first create a budget availability control profile in the Maintain Budget Availability Control Profile for Cost Centers stepĬontrolling -> cost center accounting -> Budget Management -> Define Budget Planning Profile There’s no Budget Availability Control for balance sheet accounts.ĭefine Budget Planning Profile for Cost center Account Groups for Budget Availability Control should consist of cost / expense accounts.
Therefore, you first maintain the budget for each cost item in the object before you use the object for operative business processes.Īccount groups are used to define groups of accounts. The system response is based on the thresholds for budget consumption that you’ve specified. When actual costs are posted to cost center, the budget availability control calculates the available budget and reacts with a system response. It supports business processes, from budgeting to cost postings Budget Availability Control for Cost Centers Overview –īudget availability control allows you to control budget consumption in cost centers, which you’re responsible for.